By-Laws of the Bonneville Bicycle Club
As approved by Bonneville Cycling Club Board of Directors October 14. 2018
Please Note: These By-Laws may have been changed since the last website publication. For a complete and updated document please contact Secretary@bccutah.org.
Section I. Purpose
These By-Laws define the membership, dues and meetings of the club and the election and meetings of the Board of Directors.
Section II. Membership
- Membership is open to anyone at least 18 years of age who is willing to support the purpose and operation of this club as defined in the Articles of Incorporation and the By-Laws.
- Members aged under 18 years are allowed only in the company of an adult member and must always be accompanied by adult on club rides.
- The Board of Directors may terminate a member from the club if the member:
- violates the Articles of Incorporation or these By-Laws;
- fails to pay dues or meet other financial obligations related to club business in a timely manner;
- uses club funds or resources for personal gain;
- uses the club name, funds, or resources without permission; or
- acts in a manner that brings discredit upon the club.
- The Board of Directors may reinstate a member.
- Any member who is current on club dues and all other financial obligations related to club business is eligible to vote on club ballots, but only Regional Chapter members may vote on Regional Chapter ballots
Section III. Dues
Dues shall be set by the Board of Directors and shall be made payable to the club, to be deposited by the Treasurer into the appropriate bank account.
Section IV. Elections
- Election of the Board of Directors for the forthcoming year shall be held via an online ballot in the 4th quarter of the calendar year. The president shall appoint a nominating committee each year to accept nominations. The newly elected Board of Directors shall take office on December 1 following the election. The term of office is until November 30 of the following year.
- Any member eligible to vote on club ballots is eligible to hold any office on the Board of Directors; except that, a person involved in the financial accounting (i.e., the Treasurer) of the club may not be related to any member eligible to sign checks. Related is defined as immediate family, either by genetics, marriage or the sharing of a household.
- For positions of President and Treasurer, nominees must have been on the Board of Directors within the current year or past 2 years.
- The position of Road Captain can be nominated for any active ride leader.
- Members of the Board of Directors engaging in business activities with the club are required to abstain from voting on issues related to that business relationship.
Section V. Board of Directors
The Board of Directors shall consist of the
- Vice President
- Past President (one year term)
- Road Captain
- Newsletter Editor
- Membership Chairman
- Three Members at Large
- All members of the Board of Directors may vote. If a Board member misses 3 consecutive meetings without being excused by the president for good cause, that member’s position on the Board is deemed vacant. When a vacancy occurs, the president, with the approval of the Board of Directors, shall appoint a person to complete the term of office.
Section VI. Duties of the Board of Directors
- Duties of the President
- Preside at all meetings
- Oversee and supervise, subject to the concurrence of the Board of Directors, the operations of the club.
- Solicit and appoint members for special committees.
- Prepare and maintain a budget and exercise financial responsibility for the ongoing activities of the club.
- Duties of the Vice President
- Assist the President
- Assume the duties of the president, when directed by the President or in the absence of the President.
- Report on the activities of bicycle advocacy groups.
- Duties of the Past President
- Assist the President with transition over first year.
- Duties of the Road Captain
- Organize the ride schedule.
- Solicit ride leaders.
- Assume the duties of the President or Vice President, when directed by the President.
- Assume the presidency in the event that Vice-President is unavailable to fill a vacancy.
- Duties of the Secretary
- Keep accurate, permanent record of all business transacted at the membership and Board of Directors meetings, contracts and other formal activities of the club.
- Conduct all official correspondence for the club.
- Duties of the Treasurer
- Collect all dues, fees and other monies constituting the revenues of the club and deposit such monies in the club accounts.
- Maintain up-to-date financial accounting of the club activities according to standard accounting principals.
- Disburse funds in the manner authorized by the Board of Directors.
- Duties of the Newsletter Editor
- Supervise the preparation, printing and distribution of the club newsletter.
- Notify the members of ride schedules, tours, elections and meetings.
- Duties of the Membership Chairman
- Maintain an accurate, up-to-date record of members in good standing.
- Issue or supervise the issuance of membership cards.
- Provide copies of the membership as directed by the Board of Directors.
- Duties of the WebMaster
- Maintain the club web site in an up-to-date fashion.
- Keep website working at all times.
- Be sure that all information on the web site is accurate and is in concurrence with club policies and the directions of the Board of Directors.
- Duties of Members-at-Large
- Be a liaison between the club members and the Board of Directors.
- Serve as committee chair, as directed by the President, in the event that a special committee is formed.
Section VII. Regional Chapter Representatives
Twelve or more club members from a municipality may form a Regional Chapter. If a Regional Chapter has at least 10% of the club membership, the Chapter may elect one of its members as a full voting member of the Board of Directors.
Section VIII. Appointments
With the approval of the Board, the President may appoint persons as necessary to conduct Club business.
Section IX. Meetings
- Meetings open to club members. All general membership meetings and Board of Directors meetings are open to all club members. The Board of Directors may meet in executive session to discuss
- termination or reinstatement of a member,
- contract negotiations, or
- potential litigation, but must make any motion and vote in an open session.
- General Membership Meetings. There shall be at least four general membership meetings scheduled yearly by the Board of Directors. One of these meetings must be the Annual Membership Meeting. The other meetings may be a formal meeting, picnic or any such other gathering that allows for discussion of club activities, the airing of grievances and access by the membership to the Board of Directors.
- Board of Directors Meetings. The Board of Directors shall meet at least ten times annually. At the first Board meeting after the Annual Membership Meeting the Board of Directors shall establish the meeting schedule for the following year, including the general membership meetings. The Board shall publish the date and time of the meeting schedule on the website. Special or emergency Board of Directors meetings may be called by the President at any time as long as all Board members are notified of the meeting. A majority of the Board members is a quorum. A quorum must be present to act on any item. A simple majority of the members present are authorized to approve normal items of business brought to a vote. Changes to the Articles of Incorporation or By-Laws require a positive vote by 2/3 of the entire membership of the Board of Directors.
- Order of Business. Meetings shall be conducted in general accordance with Roberts Rules of Order.
- Call the meeting to order.
- Review and approve the minutes of the previous meeting.
- Treasurer’s report.
- Road Captain’s report.
- Membership Report.
- Special reports.
- Old business.
- New business.
Section X. Amendments
Any club member may propose to the Board a change to the By-Laws. If approved by a majority of the Board, the proposed amendment shall be published on the website and in the next newsletter, and the Board shall consider comments by club members. The proposed amendments are effective if approved as provided in Section IX after the comment period. The amended By-Laws must be posted on the web site in a timely manner.